Best Mail client for managing several Email accounts

macOS & Mac Apps

Hi Apple Vis,
Does anyone have any recommendations for an email client to manage several email accounts? I have a hand full of Personal accounts, and also plan on getting an email set up for my website, and my future websites. So I would like to have something to use for managing all of my emails
I currently use the Mail client in Mac OS for my Personal email, and the mail client for iOS for my other personal accounts, but an app to manage all of them, and cut down notifications would be nice.
Thanks in advance.



Submitted by KE7ZUM on Monday, February 13, 2017

I use mac mail for all of it. I use ios mail as well. I have 5 email accounts, 4 for my business and 1 for me. I also use the watche's mail app to read and respond to notifications.

Submitted by Larry Thacker Jr. on Monday, February 13, 2017

I have not tried this, but it appears you can set notifications to a smart mailbox. With the right rules, you should only get the notifications you want. Another way to make that happen is by setting it to inbox only then setting rules to move messages you don't want notifications for elsewhere. It will depend in part on how you like to work, but the unified inbox is the key feature for me. I too have several personal accounts, and it's a great feature not to have to check each of the inbox folders individually. The things I really don't want in my inbox are filtered where I want them. Others may have suggestions of apps they like better, but I have found nothing better than the default Mac mail client. Tighter calendar and task integration in the style of Outlook with the ability to build complex sorting and followup dates would be the best of both worlds, but I am finding other ways to manage that rather than give up the unified inbox. Of course, if you don't need access to your mail everywhere or don't mind having to do a little server maintenance from time to time to clean out old mail, Outlook works pretty well too and can put everything in one inbox using POP3 instead of IMAP.

Submitted by Chuck Winstead on Monday, February 13, 2017

That is a good idea, but how would i go about replying to a message from my website or an email address that is not a personal email? I am considering that though now that i know the default mail client is a possibility. I just wonder how would i got about replying to a message on one email address, but not to the other.
To paint a better picture. Let's say we have three email accounts. email address A is personal number one, Email address B is personal address 2, and Email address C is the email address for business.
If I got an email to the business address or a message to one of my website email address. What is the best way to go about making sure I reply with out my personal email being shown?

As you are replying you can change which account is used, but if you are replying to an email to a particular address, that will be the default. So if you get an email to webmaster and reply without changing the from field they see the webmaster address.

Submitted by KE7ZUM on Tuesday, February 14, 2017

You can also set the reply to header as well. I might reply from my home address but when a user clicks reply they will see my work address for replying.

Submitted by KE7ZUM on Tuesday, February 14, 2017

Another thign you might want to do is set up filters on your server. I have my personal gmail set up with over 100 filers to have mail go where ever I want it to go. All of that syncs over onto the phone as well.

Submitted by Dawn on Tuesday, February 14, 2017

I'd merge all your accounts into ios/mac mail. I notice on my ios device in my mail it gives me ann accounts button. I haven't looked in it, but from what I assume it's for managing your email accounts. Fer me though, I just use 1 account (Gmail) for all my email. But I could iee why you'd want to keep accounts separate. Honestly, that's what I'd try & do. I'm not sure if that would cut down on the number of notifications, but you'd have a place to manage all your mail in one central location. Also, I noticed a button that also said filter messages. I haven't gone en jhere, because the times that I've had to filter anything, I just need jo put it in my junkmail or take it from my junkmail & put it in my inbox.

I'd check & see if your mail client lets you filter messages. I know Gmail does because that's what I use & I know you can on the ios mail app. Not sure about other email services so I'd check that.

Sorry for the length, & hope this helps you!

Submitted by Dawn on Tuesday, February 14, 2017

Hello again!

I forgot to suggest another thing. Look at creating different inboxes. I know ios offers that feature because I accidentally created a knew inbox when I was first learning how to move mail around on my ipad, & ALL of my emails were routed to that one instead of the default inbox where they should have been!

Submitted by Chuck Winstead on Tuesday, February 14, 2017

Is it a Possibility to set Separate Inboxes for each account rather than just having it set to send via my webmaster address?
Like if it s a friend or someone i know I'm fine with sending the message via my personal address, but if it is someone from one of my sites. I would definitely like to have it send from the webmaster email address instead of my personal addresses.

Submitted by KE7ZUM on Tuesday, February 14, 2017

Yeah choose the account when you are sending the message. Tap on the account and you will be presented with a picker at the bottom of the message. Once you choose it tap it and then hit enter on the keyboard. Finish creating your message.

You can set the from field to any of the accounts when you write the message. The program is pretty good at picking the right one for you based on where you are, but you can always change it. If you want to interact with each inbox separately, you can expand the unified inbox in the left pain and move through the individual accounts. No additional setup required.

Submitted by Chuck Winstead on Tuesday, February 14, 2017

HI, I like that idea, but i was curious to know if i could do like just separate accounts and they all not be combined into one mailbox.
lIke Email a and all of its normal submailboxes
Then Mailbox B and so on.
I think that would be much much better. It may be a large list, but I"d rather have a large list and just be able to scroll to the respected mailbox and check the messages and hopefully respond to the messages with the correct email address.
Thanks again,

Submitted by spiriteye on Tuesday, February 14, 2017

I'm a Windows 10 user with iPhone and iPod Touch and, with an Office 365 subscription, there's quite a bit of flexibility setting up Outlook. I use Outlook on my Windows 10 desktop, and I like it very much, having been using it now for a few years. I've recently installed it on my iPhone 5S and my iPod Touch 6th generation and I have three separate email accounts set up with Outlook for IOS on each device, hotmail, iCloud, and Yahoo accounts. I googled just now and found that you can download and install Outlook for Mac ( When you use the IOS version of Outlook, you have an individual inbox for each account, which is what you want. It's worth looking at Outlook for IOS. Actually, you don't have to have an Office 365 subscription to use the IOS app, since anyone can install the app. I mention this since you were also talking about doing mail on the Mac. The Office 365 subscription is good since you get the entire Office suite as well as one terabyte of online storage for each computer. An important point for us Windows users is that Microsoft is rolling out accessibility improvements monthly, and so having the subscription means you have continually updated software. I hope this helps a bit. Good luck.

Submitted by KE7ZUM on Tuesday, February 14, 2017

You can actually choose the inbox by tapping the account in mail and the inbox is right there, I love the unified inbox though as for me I can get a lot don eat once.