Recommended apps and workflows for digitally archiving printed documents?

iOS and iPadOS

I figure that it's finally time for me to join the 21st century and digitise my printed documents for easy searching and retrieving.

As this is likely well charted territory for many on here, I wanted to benefit from that experience by asking for suggestions for the best apps and workflows for doing this. Obviously with a big priority on making the resulting archive as accessible as possible for managing and searching.

What apps would you recommend and what workflows for making this process as straightforward and efficient as possible?

Thanks for any pointers ☺️



Submitted by CuriousNetEntity on Thursday, May 12, 2022

There are plenty of apps for doing OCR, and plenty of apps for making PDF's to preserve the original appearance of the document, but VoiceDream Scanner does both extremely well. Unfortunately, I haven't established any workflow for scanning and keeping many documents. I have no suggestions for apps to keep documents organized. I'm afraid I either let other people deal with the paper they claim to hate but want anyway, or I keep my documents organized manually by putting them in folders in iCloud or my computer's file system.

Submitted by Squirrel on Thursday, May 12, 2022

Thanks for the app suggestion.

I already use Voice Dream Scanner as my go to app for reading documents, so aren't surprised that it might also be a good choice for capturing a copy of the original document.

It's likely at this point where my intentions fall down, as I can sense a number of potential friction points which could stop me from making archiving something that I do without thinking about it.

First up is needing to put time and effort in to structuring folders for storing documents.

I guess my ideal workflow would be to scan them to PDF, store files in a single folder or app, and rely on search to locate documents.

My use case involves a relatively small number of documents, so a workflow requiring much more than this will likely seem too much hassle for a small return.